1. Introduction
age:AI, an initiative by Mind Model AI, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, attend our events, or use our services.
2. Information We Collect
2.1 Information You Provide
We collect information you voluntarily provide when you:
- Register for events or programs
- Submit contact forms or inquiries
- Subscribe to our newsletter
- Participate in surveys or feedback forms
- Apply for sponsorship or partnership opportunities
This may include: name, email address, phone number, company name, job title, and any other information you choose to provide.
2.2 Automatically Collected Information
When you visit our website, we automatically collect:
- IP address and device information
- Browser type and version
- Pages visited and time spent
- Referring website or source
- Geographic location (city/region level)
2.3 Cookies and Tracking Technologies
We use cookies and similar technologies to:
- Remember your preferences
- Analyze website traffic and usage
- Improve user experience
- Track marketing campaign effectiveness
You can control cookies through your browser settings. Note that disabling cookies may affect website functionality.
3. How We Use Your Information
3.1 Primary Uses
We use your information to:
- Process event registrations and ticket purchases
- Send event confirmations, updates, and reminders
- Respond to inquiries and provide customer support
- Send newsletters and promotional communications (with consent)
- Improve our events, programs, and services
- Analyze website usage and optimize user experience
3.2 Marketing Communications
With your consent, we may send you:
- Event announcements and invitations
- Educational content about AI
- Updates about age:AI programs and initiatives
- Partner and sponsor offers (relevant to AI education)
You can unsubscribe from marketing emails at any time using the link in each email.
4. Information Sharing and Disclosure
4.1 Third-Party Service Providers
We share information with trusted service providers who assist us with:
- Event Management: GoHighLevel (CRM and event registration)
- Analytics: Google Analytics (website traffic analysis)
- Email Marketing: Email service providers (newsletters and updates)
- Payment Processing: Secure payment processors (ticket purchases)
These providers are contractually obligated to protect your information and use it only for the purposes we specify.
4.2 Event Sponsors and Partners
With your explicit consent, we may share your contact information with event sponsors and partners. You can opt out of this sharing during registration.
4.3 Legal Requirements
We may disclose your information if required by law, court order, or government regulation, or to protect the rights, property, or safety of age:AI, our users, or others.
4.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.
5. Data Security
5.1 Security Measures
We implement appropriate technical and organizational measures to protect your information:
- Encryption of data in transit (HTTPS/TLS)
- Secure storage of personal information
- Access controls and authentication
- Regular security assessments
5.2 Limitations
While we strive to protect your information, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.
6. Your Rights and Choices
6.1 Access and Correction
You have the right to:
- Access the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your information (subject to legal obligations)
- Object to or restrict certain processing activities
6.2 Marketing Preferences
You can:
- Unsubscribe from marketing emails using the link in each email
- Update your communication preferences by contacting us
- Opt out of sharing information with sponsors and partners
6.3 Cookie Preferences
You can manage cookies through:
- Browser settings (block or delete cookies)
- Our cookie consent banner (when available)
- Third-party opt-out tools (e.g., Google Analytics opt-out)
7. Data Retention
We retain your information for as long as necessary to:
- Provide services and fulfill event obligations
- Comply with legal and regulatory requirements
- Resolve disputes and enforce agreements
- Maintain business records
Event registration data is typically retained for 3 years. Marketing data is retained until you unsubscribe or request deletion.
8. Children's Privacy
age:AI events and services are intended for individuals 16 years of age and older. We do not knowingly collect information from children under 16. If you believe we have collected information from a child, please contact us immediately.
9. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.
10. Third-Party Links
Our website may contain links to third-party websites, including sponsor and partner sites. We are not responsible for the privacy practices of these external sites. Please review their privacy policies before providing any information.
11. AI Stations and Demonstrations
11.1 Interactive AI Tools
At age:AI events, you may interact with AI tools and demonstrations. When using these tools:
- Avoid sharing personal, sensitive, or confidential information
- Understand that AI-generated content may be inaccurate or unreliable
- Be aware that some tools may process or store your inputs
11.2 Third-Party AI Services
AI stations may use third-party services (e.g., OpenAI, Google, Anthropic). These services have their own privacy policies and terms of service.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated "Last Updated" date. Significant changes will be communicated via email or prominent notice on our website.
13. Contact Us
For questions, concerns, or requests regarding this Privacy Policy or your personal information:
- Contact: Visit our contact page
- Organization: Mind Model AI
- Location: Ontario, Canada
14. Governing Law
This Privacy Policy is governed by the laws of Ontario, Canada, including applicable privacy legislation such as the Personal Information Protection and Electronic Documents Act (PIPEDA).